Skip to content
Choosing the Right Conference Room Lights

Choosing the Right Conference Room Lights

If you’re designing a new office, the conference room lights can be one of the most challenging design elements to get right.

Not only do you have to consider how the lights will work with projectors and other technology, but you also want them to look good. You’ve got clients to impress, after all!

There’s also an endless variety of lights to choose from.

Do you go with something traditional or something sleek and contemporary? Should you choose LED or filament when it comes to bulbs? No matter how much you covet that arty chandelier, is it appropriate for a corporate space?

Read on for a list of things to consider when planning your conference room lighting.


What task do you need your lighting to achieve in the space?

In general, meeting and conference rooms serve slightly different purposes. But the activities that take place in them can be grouped into one of two areas:

  1. Sharing of ideas among colleagues sitting face-to-face
  2. Sharing by way of gadgets and devices

In the first mode of communication, you’ll need to install lighting bright enough to be functional and practical yet soft enough to create a friendly atmosphere in the room. In the second, the lighting needs to be able to be dimmed or turned off quickly and easily.

The best conference rooms are fitted with a holistic lighting system that accommodates the needs of both these core functions.

If you have a massive conference room or venue, consider providing each seat at the table with task lighting. This allows attendees to control their level of light independently from the central room lighting systems.

Fits the Space

When selecting meeting lighting, consider the size and dimensions of the room you’re working with.

An enormous, dramatic suspension light just won’t work in a tiny meeting room. It’s neither practical nor necessary. And vice versa, insufficient lighting in a large room will leave everyone in the dark.

If the ceilings are low, you might be better with spot or ceiling lights than hanging chandeliers. These lighting options will make the ceiling appear higher than it actually is.

Lastly, is there a lot of natural light in the space? If most meetings are held during the day, you can get away with a more straightforward lighting system. If there’s no natural light, the opposite is true.


The amount and kind of light conference room light fixtures provide matters. Getting the right color temperature and brightness right can increase concentration and productivity and create a welcoming workspace.

Color Temperature

Color temperature runs from warm or yellow at one end of the spectrum to cool (blue or white). 

The scale is measured in Kelvins (K). Bulbs that produce a light similar to traditional incandescent lighting sit between 2400K and 3000K. Lights that mimic daylight run between 5000K and 6500K.

A color temperature between 4000K and 6000K is generally preferred for office spaces. This is because it more closely mimics natural light.

Light Intensity

The next thing to consider is how bright of a light you need. In the case of a meeting room, you need to provide enough light for people to function, but not so much that they’re made to feel uncomfortable.

The light level is typically measured in Lux (Nominal Illumination Level), a measurement taken from the number of lumens per square meter.

It’s recommended that meeting spaces have a Nominal Illumination Level of between 200 and 500. For example, the US GSA recommends all government building conference rooms have a level of 300.


When it comes to lights for a conference room, it’s best to keep things as simple as possible.

If there’s a light with lots of fiddly parts hanging above your meeting table, it’s just going to become a dust collector.

And even though smart lighting can make your meeting run more efficiently, it can also cause more problems than it’s worth. Either make sure you have someone on-site to fix issues as they arise or choose a less complicated smart system. 

If you want especially low-maintenance lighting, choose LED systems. LED bulbs last forever and also use far less energy than traditional bulbs.

Control and Automation

Conference rooms, large or small, serve a clear function in the office environment. People need to share presentations, make client calls, hold roundtables, seminars, and classes, and discuss plans and proposals on paper.

Your lighting solutions need to be flexible enough to accommodate a wide variety of purposes. This is where smart lighting systems come in.

For example:

  • Occupancy sensors that automatically turn off when a room is empty
  • Remote or app-controlled off-on switches for projection
  • Dimmers to change the brightness level certain in certain areas of a room
  • Intuitive light control to highlight speakers

These functions not only transform a simple meeting room into an efficient space, but they also save energy–and, therefore, money.


Lastly, it’s essential to consider the style of a light fixture. Meeting rooms usually aren’t just for internal use. They’re the space you meet with and present to clients and vendors.

This means your conference room lighting shouldn’t just function well; it needs to make a statement, too.

For example, ceiling lights are no longer just square light boxes fixed in the center of the roof. Instead, choose from cylindrical or drum-shaped fixtures, creative spiral designs, and even directional spotlights.

Lighting fixtures with the wow factor will impress visitors to your office, and make company employees feel proud, too. Even sleek, bold, or downright wild contemporary chandeliers have a place in the conference rooms of today.

Find the Perfect Conference Room Lights

When trying to decide on the best conference room lights for your office, think about your needs. Sometimes, it might be necessary to sacrifice some functionality for a stylish design. In other cases, the right amount of light might be essential to ensure meetings are successful.

If you’re unsure which fixture is right for you, reach out to the team at Interior Deluxe. We have years of corporate and luxury design consulting experience and can guide you through your conference room lighting systems purchase.
Previous article Contemporary Chandeliers: The Ultimate Design Guide
Next article A Quick Guide to Commercial Chandeliers

Leave a comment

Comments must be approved before appearing

* Required fields